SCHOOL FEE POLICY
As a Catholic school, St Joseph's College is not fully funded by government grants. For this reason the College sets the tuition fee annually to reflect current costs in the operation of the school. As a matter of justice to all members of the community, and not to adversely affect the delivery of curriculum and cocurricular activities, the College is obliged to ensure that fees are collected at the beginning of each term in a timely fashion.
Fees and Levies collected at St Joseph's College are used for the following purposes which are aligned to the Vision and Mission of the College to:
St Joseph's College charges a “Parent and Community Levy" to support the initiatives of the parents and community within the college. This is an important parent contribution to allow for those resources and opportunities that cannot be funded through tuition fees.
For those families experiencing short or long-term genuine inability to pay fees, we are committed to providing support to ensure that enrolment is not compromised. Please contact the Principal or Business Manager for further information concerning the concession application process. All parents are encouraged to ask for assistance rather than allow fees to accumulate. Proactive discussions are far easier than those when debts are referred to outside parties.
School Fee and Levy Collection Process
1. School fees and levies are charged on a term basis during the first week of the term in accordance with the School Fees and Charges Schedule (available on our website).
2. Fees are due to be paid within 14 days of the issue of the Statement of Fees and Charges. The due date will be noted on the statement.
3. Where a parent/guardian believes financial circumstances have arisen that will prevent or delay the payment of the school fee account, a variety of options are available:
a. Extension of Time
If an extension is required, please contact the school finance office prior to the due date.
b. Payment Plans Payment of the school fee and levy account by regular instalments. All payment plans must ensure that the account is cleared by the last day of the school year or as negotiated with the Business Manager. Please complete the Approved Payment Plan Advice form available on the website.
c. Fee Concessions
In cases of financial hardship an application may be made for a fee concession.
(i) Concession applications are accepted at the commencement of each year or at any point initiated by the family. Concessions are issued for a maximum period of 12 months within a calendar year. Consideration for a subsequent 12-month period will require a new application.
(ii) A compassionate and just approach under the mission and values of Brisbane Catholic Education and St Joseph's College is used when reviewing applications. The same process is adopted by all Brisbane Catholic Education colleges for assessing eligibility.
(iii) Concession application forms are available at the school finance office.
(iv) All matters are dealt with on a confidential basis.
4. Recovery of unpaid fees
In fairness to families who pay their school fees regularly and on time, our college will follow up all overdue school fee accounts.
a. A reminder statement/notice/letter will be issued within 7 days to any family who has not settled their school fee account by the due date where a payment plan or other arrangements are not in place.
b. If payment or a suitable response is not received within 7 days of the reminder statement, contact with the parent will be made via telephone, mail or email.c. If after two weeks from this second reminder satisfactory arrangements have not been reached, the account may be sent to the college Debt Collection agency. In serious cases, where there is clear capacity to pay outstanding fees, legal options may be pursued by the college.
d. Legal costs, direct debit rejection fees and any debt collection costs or other costs incurred will be at the family's expense.
Agreed Payment Plans
As mentioned in point 3b above, our college offers families the opportunity of paying the school fee account by regular instalments over the course of the year. All Agreed Payment Plans must be organised to include a regular schedule that will clear the school fees account by the last day of the school year. Any extensions to an Agreed Payment Plan must be negotiated with the Business Manager. To establish an Agreed Payment Plan, forms are available on the college website, Parent Portal or from the college finance office.
Late Start Enrolment
New students entering St Joseph's College after the commencement of the term may be charged on a pro-rata basis for the remaining weeks of the term where appropriate at the Principal's discretion.
Withdrawal of Enrolment
Fees will be payable for the whole term in which the enrolment is terminated. For a reduction in fees a written request must be made to the Principal at the time of notification and may be granted at the Principal's discretion.
Student text books, library books and laptops and all accessories are to be returned to the School. If any fees remain outstanding, they will be payable as per the normal payment terms and where appropriate, any fees in credit will be refunded. Equally, unreturned items may see parents invoiced for the replacement costs of those items.
Extended Leave/ Holding an enrolment place
Fees will be payable for the whole term in which extended leave is taken. For a reduction in fees a written request must be made to the Principal at the time of notification and may be granted at the Principal's discretion. Consideration will be given to the length of the break, the nature of the leave, the time the student has been at the college, the number of previous leave occurrences, and the existence of student waiting lists.
For a printable copy please click on the PDF document below:
SJC Fee Policy approved (002).pdf